April 20, 2024

World Health Organization (WHO) is the directing and coordinating authority for well being inside the United Nations system. It is chargeable for offering management on international well being issues, shaping the well being analysis agenda, setting norms and requirements, articulating evidence-based coverage choices, offering technical help to nations and monitoring and assessing well being tendencies.

We are recruiting to fill the place under:

Job Title: Programme Assistant

Job ID: 2306357
Location: Abuja, Nigeria
Grade: G4
Schedule: Full-time
Contractual Arrangement: Temporary appointment below Staff Rule 420.4
Contract Duration (Years, Months, Days): 1 Year
Organization: World Health Organization and Other Entities

Purpose of the Position

  • To Provide administrative help to the ULC-Life Course Cluster of the Nigeria WHO Country Office (WCO) Team packages below the overall supervision of the Coordinator Strategic Health Policy/UHC-LF cluster lead and general steering of the DWR.

Job Description
Objectives of the Programme and the fast Strategic Objectives:

  • The nation crew is chargeable for selling technical cooperation, stimulating curiosity and coordinating help for well being improvement primarily based on international and regional methods and WHO pointers.
  • It can also be chargeable for contributing to the gathering, evaluation and dissemination of well being data.

Organizational Context
Describe the person function of the incumbent inside the crew, the steering and supervision obtained and coaching or briefing offered to others:

  • The incumbent performs capabilities associated to Program help within the GSM atmosphere. The incumbent works on the premise of normal directions, from his personal expertise, in accordance with the insurance policies, procedures, guidelines and rules of the Organization, ensures the right functioning within the crew or division.
  • The incumbent is invited to hunt recommendation on uncommon issues. Most of the work is checked for accuracy and relevance by the incumbent and by the UHC-LC Lead and DWR on an advert hoc foundation for the achievement of outcomes and high quality basically; correspondence is referred to the UHC-LC Cluster Team Lead as needful, earlier than submission to the Deputy Representative.

Summary of Assigned Duties
Describe what the incumbent has to do to attain fundamental targets:

  • Initiate correspondence tasks on the orientation of Program Managers; finalize them in accordance with WHO and departmental kinds and examine language, grammar and curacy earlier than submission for approval and signature.
  • Organize the executive preparation of inside and exterior conferences, together with the preparation of enterprise plans in GSM / Oracle, letters of invitation, price estimates and journey requests; help within the preparation of paperwork; sending supplies and liaising with members and others concerned;
  • Analyze correspondence and requests obtained, spotlight incoming paperwork and connect background data and determine areas requiring motion by Program Managers, drawing consideration to vital points.
  • Schedule conferences of Program Administrators, in accordance with schedules and wishes; take minutes of conferences and observe up on points requiring motion to make sure immediate response to WHO requests;
  • Obtain data paperwork for conferences, seminars, workshops, and so forth. which Program Administrators participate in, confirm their availability and be certain that they’ve the suitable data recordsdata and paperwork;
  • Ensure that technical stories and paperwork conform to WHO requirements, guidelines, practices, procedures and modifying fashion and proper them as obligatory previous to submission to the Representative’s signature.
  • Use applicable monitoring instruments, monitor and guarantee deadlines and deadlines are met, and correspondence and requests are analyzed and processed as quickly as attainable;
  • Use GSM to arrange requests for official journey by Program Administrators. Make airline and resort reservations, put together journey data and deal with different associated issues upon request;
  • Perform different associated duties as required or directed, together with help to the Administration and the Representative’s Office

Recruitment Profile
Educational Qualifications:

  • Essential: Completion of Secondary School adopted by Administrative coaching.

Experience:

  • Essential: 6 years of expertise in a acknowledged public or personal establishment
  • Desirable: Experience in administrative help positions inside WHO or one other UN company is an asset. Experience in Oracle-based techniques or one other ERP-like system is an asset.

Competencies – Generic:
Describe the core, administration and management competencies required – See WHO competency mannequin – checklist so as of precedence, commencing with a very powerful ones:

  • Communicating Credibly and Effectively
  • Foster integration and teamwork;
  • Produce outcomes;
  • Move ahead in a altering atmosphere;
  • Manage sources successfully.

Functional Knowledge and Skills:
Describe the important data and the abilities particular to the place:

  • The incumbent will reveal mastery; actualize his data in the usage of trendy workplace expertise by means of inside programs, on the job or self-training.
  • He / she retains abreast of modifications in procedures and practices, guidelines and rules, organizational construction, in Country Office, natural group and WHO, to have the ability to temporary and clarify procedures to different members Staff.

Languages:

  • Essential – Fluency in English.
  • Desirable – Working data of French could be a bonus.

Application Closing Date
twenty ninth July, 2023; 10:59:00 PM

How to Apply
Interested and certified candidates ought to:
Click here to apply online

Important Notice:¬†Please observe that the deadline for receipt of functions indicated above displays your private system’s system settings.

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